Clerk

Nominations are now open!

Please prayerfully consider who you might nominate!

As a Ministry Team Leader (MTL), the Clerk will:

  • Fulfill the Scriptural qualities of a Deacon noted in 1 Timothy 3:8-13.

  • Be a leader who relies on the Holy Spirit to serve.

  • Be a member of Brownfield Baptist Church.

  • Be a team player, and will work in cooperation with the Elders and the other leaders of the Ministry Team, as a member of the Ministry Team.

  • Learn people’s names and feel a sense of responsibility for the whole Church.

  • Prepare a yearly Ministry Plan which includes setting goals and preparing a budget in consultation with the people working in that ministry and the other Ministry Team Leaders.

  • Manage the tasks, scheduling and the various details of their ministry area.

  • Maintain the budget for that ministry.

  • Fill vacancies within their ministry area in consultation with the other Ministry Team Leaders.

  • Attend the Ministry Team meetings expected to be held a minimum of 6 times a year.

  • Do reports for the Quarterly/Annual Congregational Meetings.

  • Maintain communication with and support the other Ministry Team Leaders.

The Clerk's specific roles are:

Congregational Recordkeeping:

  • Prepare Agendas and meeting materials for the congregational meetings in conjunction with the Church Chairperson. 

  • Attend Church business meetings and Ministry Team meetings and record minutes. If unable to attend, arrange for an alternate to record minutes. 

  • Maintain and present minutes at meetings. 

  • Prepare documents for the Nominating process 

  • Take church bookings and update the online calendar and wall calendar 

Correspondence:

  • Write and send Church correspondence as required. 

  • Pick up Church mail and distribute it appropriately. 

  • Check Church email and distribute appropriately. 

Maintain Membership Roll:

  • Maintain membership roll and report on it at Annual Meeting. 

  • Record dates of baptisms, marriages and funerals 

Denominational Reports:

  • Provide data required to CBWC and CBM. 

Legal Requirements:

  • Complete Society Annual Return for Alberta Registries. 

  • Maintain Church Constitution, Bylaws, and Policies and Procedures. 

Nomination Process

1.  The Nominating Committee is composed of 2 Elders, 2 Ministry Team Leaders, 2 Members at Large, and the Pastor.  The Chair of the Committee is one of the Elders, and is selected by the Elders’ Council.

2.  At the October Quarterly Congregational Meeting, the Members at Large are selected.

3.  Nomination forms will be handed out in late October or early November and nominations will be open for 3 Sundays.

4.  Nominations may be made by any member of the Church.  It is wise that nominations be made by someone who is “arms length” from the nominee (ie. A wife should not nominate her husband.  A father should not nominate his daughter.)

5.  Nominees are asked to complete an application form which will assist the Nominating Committee to understand their heart for that ministry.  Application forms are available from the Chair of the Nominating Committee or the Pastor.

6.  Completed Nomination and Application Forms can be given to any member of the Nominating Committee.

7.  The Nominating Committee (and the Church as a whole) will pray for this process and each individual nominated.

8. Each candidate for a position will be interviewed by the Nominating Committee. 

9.  Through prayer and discernment the Committee will seek unity in what they perceive the Spirit is leading the Committee to do.  If a vote is needed, a 2/3 majority is required.

10.  If someone is in conflict of interest, then they should remove themselves from that discussion/vote. 

11.  The Nominating Committee will walk in unity after the process is complete.

Frequently Asked Questions:

1.      Do I have to speak to the person I am nominating before I submit the nomination?

People being nominated need to be able to accept or decline the nomination.  It is a great opportunity to encourage the person being nominated by identifying the gifts noted in that person.

2.      I have a heart for one of these ministries.  Can I nominate myself?

Our desire is to have people serving out of a heart for ministry.  It is wonderful when people identify their vision to the leadership of the Church.  In this case, you are encouraged to speak with the Pastor or an Elder or Ministry Team Leader on the Nominating Committee.  They can help you discern your gifts and vision and do the nomination for you.

3.      I am interested in serving as one of the Ministry Team Leaders that are not up for nomination this year.  Can I be nominated into a position that is currently filled?

At this time our processes do not allow for that, but you are encouraged to speak with the Pastor or an Elder or Ministry Team Leader on the Nominating Committee and they can help you discern your gifts and vision and help you find a way to serve.